Tax season is upon us. Whether you feel prepared to file your taxes or are running behind, you probably want to file them the quickest and easiest way possible. 

If mail seems too slow, you might wonder if faxing taxes is an option this year. Let’s answer that question for you, explore some in-depth details about faxing tax forms and go over IRS fax numbers. 

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What is an IRS Fax Number?

An IRS fax number is a designated phone number that allows you to send documents to the Internal Revenue Service (IRS) via fax. Each IRS department or office has its own fax number, which is used to submit specific forms, supporting documentation and other tax-related paperwork.  Due to frequent changes and multiple office locations and departments, it can be a challenge to find the correct IRS fax number. Check your specific forms and IRS updated publications to ensure the accuracy of any fax number you send tax documents to. 

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Can You Fax Your Taxes to the IRS?

No. Unfortunately, you can’t fax your tax forms to the IRS.  There are only two ways to file taxes:

• e-filing
• mailing the documents

Faxing does not count as e-filing. If you’re wondering how to send documents to the IRS electronically, there are a few options, like tax prep software or an authorized e-file provider. 

But again, faxing tax documents to the IRS is not allowed. You can, however, fax other documents to the IRS. If you’re under an audit, or an IRS agent has asked you to submit items missing from your tax return, then you can send them via online fax. This is where eFax comes in handy.

Let’s explore three important ways that eFax can save you this tax season (and beyond).

What Tax Documents Can You Fax?

While you can’t fax tax returns to the IRS, you can fax these tax-related documents:

• Form SS-4: The SS-4 form is an application for an employer identification number (EIN). Employees usually use their Social Security number when filing taxes, but if you have employees or operate a corporation, you’ll need to apply for an EIN with this form.
• Form 8821: This document allows the IRS to share confidential tax information with a person or organization of your choosing. You can also use this form to revoke any previous tax information authorizations.
• Form 2848: This form allows someone to represent you before the IRS. It lets you designate a power of attorney or declare a formal tax representative.

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How to File Tax forms with the IRS?

Users can file forms with the IRS in several ways, including: 

• Online
• Fax
• Regular postage mail
• Telephone

You can download most forms from the IRS website. Let’s take a look at how to file form SS-4 as an example: 

What is IRS Tax Form SS-4?

Form SS-4 is the application for an employer identification number (EIN). This allows businesses to report things like employee payroll information to the IRS easily. 

SS-4 Fax Number and Who Needs it

You can submit your form to the IRS at the SS-4 fax number (855) 641-6935. People who need to file this form include employers, sole proprietors, corporations, partnerships, estates, trusts, and in some rare cases, individuals who need to be identified as an employer. 

You’ll need to file Form SS-4 and get an EIN so you can hire and pay employees, open a bank account for your company, or deal with the IRS.

How to Prepare Form SS-4?

First, make sure you’re eligible by visiting the EIN section of the IRS website. You’ll need to collect your business documents and information as well. You can opt to fill out the online form or download a paper form or fillable PDF that you submit later. 

Filling Out Form SS-4

SS-4 is a relatively straightforward form to fill out. Here’s how: 

1. Download Form SS-4 from the IRS website
2. Complete the form by filling out:
   • Your name 
   • Address
   • Tax classification
   • Name and social security number (SSN) or Individual Taxpayer Identification Number (ITIN) of the responsible party
3. Double-check your form for accuracy
4. Sign the form and submit it by fax, email, or post

It’s important to make sure you check your forms for accuracy and completeness before you file. Any error or inaccuracy could result in you having to resubmit your application from zero. The IRS is unforgiving of small mistakes. 

You should receive your EIN within four business days. 

How to fax and submit form SS-4 with eFax?

It’s easy to send in your SS-4 form using the eFax digital online fax service. Here’s how: 

1. Sign up for an eFax account 
2. Download the eFax Messenger app 
3. Open your eFax Messenger app or login to your eFax portal online 
4. Compose a new fax to the IRS SS-4 number 
5. Append your filled-in form 
6. Send your fax

eFax makes it easy to submit forms to the IRS at any time from any internet-connected device. 

Common Mistakes to Avoid When Faxing SS-4 Forms

It’s important to file your IRS forms correctly. Here are some common mistakes people make when faxing in their SS-4 form: 

• Faxing an SS-4 form to the wrong number: The correct fax number to submit your SS-4 form is (855) 641-6935
• Incorrect information: Misspelled names, inaccurate addresses, or mistakes in listing your SSN or ITIN can all lead to your form being declined. 
• Multiple applications: If you’re not sure your fax went through, don’t resubmit it right away. Multiple applications for an EIN under one entity can cause your application to be denied. Instead, wait to verify that it went through. If you’re using eFax, you can track the faxes you send to make sure they go through to the SS-4 fax number and even see when they’re received.

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IRS Fax Numbers

IRS fax numbers are specific to each form and region, making it essential to use the correct number to ensure your documents reach the right department without delays:

IRS Form SS-4 Fax Numbers

• 855-641-6935: Anyone within the 50 states and the District of Columbia can use this fax number. 
• 855-215-1627: If you don’t have a legal residence or a business address in the U.S. but are located within the States when faxing, use this number. 
• 304-707-9471: If you don’t have a legal residence or a business address in the U.S. and are faxing from outside the States, use this number.

IRS Form 8821 Fax Numbers

• 855-214-7519: If you are on the eastern side of the country, use this fax number. 
• 855-214-7522: This fax number works for those on the western side of the country (including Hawaii and Alaska). 
• 855-772-3156: If you are within the U.S. but outside the 50 states (i.e., US Virgin Islands, Puerto Rico, Guam, etc.), use this number. 
• 304-707-9785: People in foreign countries can use this fax number.

IRS Form 2848 Fax Numbers

• 855-214-7519: If you are on the eastern side of the country, use this fax number. 
• 855-214-7522: This fax number works for those on the western side of the country (including Hawaii and Alaska). 
• 855-772-3156: If you are within the U.S. but outside the 50 states (i.e., US Virgin Islands, Puerto Rico, Guam, etc.), use this number. 
• 304-707-9785: People in foreign countries can use this fax number.

Faxing Documents During an Audit

There is another reason to fax the IRS: audits. The IRS usually completes audits in person or by mail. If they complete your audit via mail, you can fax the following:

• Completed documentation requested by the IRS
• A formal request for more time to collect said documentation

The most recent fax number available online for audit documents is 901-395-1600, but the IRS might have a new number. Make sure to use the fax number provided on the audit notice. 

How To Fax a 1040 Form to the IRS

Faxing your 1040 tax form to the IRS would make things much quicker than snail mail. But unfortunately, there’s no fax number for the IRS where you can send the 1040 form.

You can use the 1040 form to file an income tax return, which qualifies as actual tax documents. And again, you can’t fax tax returns to the IRS. The only options for filing a 1040 form are snail mail and electronic filers. 

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Why It Is Better to Fax Your Tax Forms

While filing tax forms via fax is off the table, that doesn’t means you can’t fax those documents to other people.

Suppose you hire a tax professional to help you file your taxes this year. Perhaps they work remotely, or you don’t have time to meet in person to share all your tax documents. You can fax your documents to them to avoid any delays and help keep the professional on track. 

That might not include faxing the actual 1040 form since the tax professional can fill that out for you. But you can still fax these documents:

• Any W-2 or 1099 forms you received
• Social Security number
• Any receipts that could help you get tax deductions (like for charitable donations or work-related purchases)
• Credit card and bank statements
• Any business financial statements for business owners

Online fax can save you time and provide you with a much-needed paper trail for your documents. 

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Common Issues When Faxing to the IRS and How to Solve Them

If you’re trying to fax to the IRS and having problems, consult this list of common issues and solutions.

Sending too many pages: If you’re trying to send a large quantity of documents, your fax may not go through. Instead, try using a digital fax service like eFax that allows you to send large files without hassle.

Line down: Sometimes, even the IRS fax number has issues. Try sending your fax via a digital fax service that tracks your sent faxes and tells you when they’ve been received successfully.

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Frequently Asked IRS Fax Questions:

How Do I Send Documents to the IRS?

You can electronically file tax returns and certain forms to the IRS through approved software or the Free File program. If paper filing, mail to the address in your form instructions or fax documents and forms according to IRS guidelines. When mailing, opt for certified mail with tracking to ensure that the IRS receives your documents. If you fax your documents with eFax, you should receive delivery confirmation in a few minutes. 

You can also look into in-person services, which are available at limited IRS Taxpayer Assistance Centers or through certified tax professionals. 

How Do I Send a Fax to the IRS?

Filing by faxing tax documents to the IRS is not allowed. You can fax other documents to the IRS, specifically when under audit or at the request of an IRS agent for missing items from your tax return.

To send a fax to the IRS, you can use an online fax service like eFax or a traditional fax machine. Obtain the fax number for the IRS department or office you need to reach, attach your documents — including cover sheets or reference numbers — and follow the instructions provided by your chosen fax method.

Which Documents Can You Fax to the IRS?

Generally, the IRS generally doesn’t accept complete tax returns via fax. However, there are some forms and documents that the IRS either allows or requires to be submitted via fax, such as:

• Form 8962, Premium Tax Credit (PTC), is related to the Affordable Care Act and may be faxed, but only when reconciling premium tax credits. Your Letter 0012C should provide the appropriate fax number: 855-204-5020.
• Form SS-4, Application for an Employer Identification Number (EIN). W-2-employed filers usually use their Social Security Number when filing taxes, but if you have employees or operate a corporation, you’ll need to apply for an EIN with this form. If your principal business, office, or legal residence is within one of the 50 states or the District of Columbia, fax the IRS at 855-641-6935. However, if you do not have a legal residence, principal place of business, or primary office in any state, you can fax the IRS at 855-215-1627 if you are within the US, or at 304-707-9471 if you are outside the US.
• Form 8821, Tax Information Authorization, permits the IRS to share confidential tax information with a person or organization of your choosing. You can also use this form to revoke any previous tax information authorizations, and it may be faxed to the appropriate IRS department based on your location.
• Form 2848, Power of Attorney and Declaration of Representative, enables another person or entity to represent you before the IRS, and may be faxed to the appropriate IRS department based on your location.

Moreover, if you are a victim of tax-related identity theft, the IRS may require certain identity theft-related documents to be faxed for verification purposes. And in some cases, the IRS may request additional information or documentation in response to a notice, and you may be allowed to fax the required documents.

What is the Fax Number for Form 8962?

The fax number for form 8962, the Premium Tax Credit (PTC), may vary depending on the region or specific IRS office handling your case. Check the irs.gov, see your Letter 0012C instructions or contact the IRS by phone at 800-829-1040 for the accurate and up-to-date fax number. 

Can I Fax a Response to an IRS Notice?

The CP518 Business IRS Notice is a final reminder to file your prior tax returns. After completing the notice response form, it may be faxed to the IRS at 855-800-5944. 

Is it Safe to Fax Tax Documents?

Faxing tax documents can be safer than paper faxing if proper precautions are taken. First, use secure and reputable fax services with encryption features. Then, double-check the recipient’s fax number to avoid sending sensitive information to the wrong number. Finally, confirm receipt with the IRS to ensure successful transmission.

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Make Faxing Easier With eFax

eFax makes faxing documents quicker, easier and safer. When you sign up with eFax, you can choose your dedicated fax number or port an existing one — no need for an actual telephone line. Then, you can use that number to fax via email, eFax’s mobile fax app, eFax messenger or your eFax MyPortal. 

eFax offers a way to send faxes whether at your work computer, at home on your laptop or using your phone. The best part is that eFax keeps your data safe. It encrypts the documents while in transit, protecting them from hackers. So when faxing sensitive data — like tax information — you can trust eFax to keep your data safe.

So, what are you waiting for? Sign up for eFax and protect the security of your tax forms!

Read more about how to Fax IRS Form 2553

Companies have used faxes for more than 75 years. Faxing has remained a solid workhorse in fields such as law, real estate, healthcare, transportation, and others. However, in recent years, more businesses have returned to faxing for its affordability and convenience. This time, however, they’re taking advantage of online fax services.

If you want to set up an online fax service, you may wonder about choosing the right number. Let’s find out more about selecting a fax number for your business or personal use.

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How to Get a Fax Number?

You can get a fax number easily by signing up with a premium online service like eFax. We make it easy for you to receive faxes from anyone.

The recipient doesn’t even need an eFax account. Your eFax number will work just like a regular fax number. However, we’ll store all the faxes sent to your eFax number as a PDF or TIFF file, which you can view at your leisure.

Best of all, you can get your very own local or toll-free fax number. This makes it easy for customers and clients to reach you without long-distance charges. You can use eFax to send and receive faxes from anywhere, as long as you have an internet connection.

One of the big benefits of online faxing is that you don’t need to purchase a bulky fax machine to get started. With eFax online fax service, you’ll have all the essential features to manage your communications workflow.

In addition, you can customize your eFax account to maximize all the benefits an online fax service offers. For example, you can update your profile and customize the appearance of your faxes.

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Step-by-Step Guide on Creating an Online Fax Number

To create an eFax online fax number, follow these steps:

1. Visit eFax.com and register for an account using your email address.
2. Select a free fax number by searching via area code, state or region or opt for an existing number.
3. Provide your account details, including your name, email address and password.
4. Configure your billing information.

You can choose a local area code to connect with a specific community or a toll-free area code to build a national presence. If you already have a fax number, you can transfer it to eFax to avoid updating your customers.

After setting up your account, you can send and receive faxes using your Gmail account or the eFax portal.

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Fax Number Formats

Are All Fax Numbers 10 Digits?

In fields where professionals need a reliable way to share information, faxing has always been to go-to solution for managing vital business communications. However, if you’re setting up a new online fax service, you might wonder about the proper fax number format.

Fax numbers work the same as phone numbers and can vary in length. For instance, they’re ten digits long—including the three-digit area code—in the US and Canada. You may only need to dial the last seven digits of the number if you are sending a fax within your local calling area and have seven-digit dialing enabled. However, if you send a fax from one local calling area to another, you must add a 1 for the trunk prefix, creating an 11-digit number.

Can a Fax Number Contain Letters?

Technically, a fax number can’t contain letters, but you can use letters to represent all or part of a fax number. Phone and fax numbers with letters are commonly known as vanity numbers. Customers and clients can recognize vanity numbers easily.

If you look at the keypad on your phone, you’ll see three letters above or below each number. These letters show the correlation between the letters and numbers. For instance, the promotional number— (800) 123-FREE—is the same as (800) 123-3733.

Do Fax Numbers Include an Area Code?

Yes, fax numbers include an area code. The format for fax and phone numbers is the same. They have an area code, a three-digit prefix, and a set of four unique digits.

Outside of North America, phone numbers are a bit different, so formatting international fax numbers is different as well. The main difference between North American and international numbers is punctuation, meaning the placement of the dashes. Also, the length of fax numbers can range from six to nine digits in countries around the world.

Here’s an international fax number example: +44 (0) 20 7123 4567.

Do You Put a 1 Before a Fax Number?

Faxes use the same network as voice calls. That means you may not need to add a 1 before the fax number when sending a fax to a recipient within your area code. However, if you send a fax long distance, you’ll likely need to add the 1 before the area code prefix.

Let’s say you need to send a long-distance fax in Canada or the United States. In that case, you’d add the leading 1 before the number. Next, you’ll enter the 10-digit fax number. If you’re faxing something to a local office nearby, you likely only need to dial in the area code and number.

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Fax Number Format Examples

Understanding fax number formats is crucial for successful international communication. Each country has specific formatting rules, including country codes, area codes and local numbers. 

Explore the formats used in various countries, such as the United States, United Kingdom, Australia, Germany and Japan. Learn to recognize national and local fax number formats to ensure you use the correct format for effective fax transmission.

International Fax Number Formats

International fax numbers have different formats based on the country. Knowing the correct format is important for successful international faxing. 

Here are examples from five countries:

• United States: +1-212-555-1234
  • Country Code: +1
  • Area Code: 212
  • Local Number: 555-1234
• United Kingdom: +44-20-7946-0958
  • Country Code: +44
  • Area Code: 20
  • Local Number: 7946-0958
• Australia: +61-2-9876-5432
  • Country Code: +61
  • Area Code: 2
  • Local Number: 9876-5432
• Germany: +49-30-1234-5678
  • Country Code: +49
  • Area Code: 30
  • Local Number: 1234-5678
• Japan: +81-3-1234-5678
  • Country Code: +81
  • Area Code: 3
  • Local Number: 1234-5678

National Fax Number Formats

In the US, national fax numbers can include the country code or not. 

Here are examples:

• With Country Code: +1-312-555-6789
  • Use this format when sending faxes from outside the US.
• Without Country Code: 312-555-6789
  • Use this format for domestic faxes.

Local Fax Number Formats

Local fax numbers in the same area code don’t need the area code. 

Example:

• Local Number: 555-1234
  • Use this for faxes within the same area.

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How to Write a Fax Number?

You may not know your user settings, and that’s fine. All you need to do is follow standard International Phone Access notation. The format for this notation is as follows:

+ (Country code) (area code) (fax number)

For instance, you might use “+1 (314) 123-4567.”

Your fax number can contain characters for convenience. These characters might include parentheses or hyphens.

When customers dial your fax number, they’d simply ignore the characters. However, they wouldn’t ignore a “+.” The + is the generic International Access Code, so don’t include it in your number unless needed.

The format for your fax number is the same as for phone numbers in your region. You can place the area code in parenthesis. Alternatively, place a hyphen or period at the last number of the area code.

If you used parentheses, leave a space to the right, and write the three-digit fax number prefix. With a hyphen or period, however, do not insert a space.

Place a hyphen or period after the three-digit number prefix for the four remaining digits. The final number should appear as one of the following examples:

• (123) 456-7890
• 123-456-7890
• 123. 456.7890

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What Should My Fax Number Be?

You have several options available when choosing a fax number. You’ll get the most out of your fax service if you choose wisely. You can choose from:

• An existing fax number
• A local fax number
• A toll-free fax number

Each option has its benefits, so you’ll need to consider a few factors when choosing your phone number. If your customers or clients are familiar with your fax number, you may want to retain it by porting it to a service like eFax. You’ll also need to consider whether you primarily do business with people in your local area or have a broader geographic reach.

A local number connects you to your area, which may be the right choice for businesses like home repair or wedding photography that focus on a specific region. However, a toll-free fax may be the better choice if you engage with people across the country or around the world. A toll-free fax can give the impression that you’re a large business, even if you’re a small operation.

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Tips for Choosing a Fax Number

When deciding between a local and a toll-free fax number, it’s important to consider your audience and geographic reach: 

• A local number can help you connect with customers in a specific area, making your business feel more accessible and community-oriented. 
• A toll-free number can give your business a national presence, which can be beneficial if you serve customers across multiple regions or want to project a more professional image.

For brand recognition, choose a number that is easy to remember. A memorable number can make it easier for customers to recall your contact information, which can enhance customer loyalty and repeat business. Simple, catchy numbers are often more effective in marketing materials and advertisements.

If your current fax number is well-known among your customers, consider porting it to eFax. This way, you won’t need to update your customers with a new number, and you can maintain consistency in your communication channels. Porting an existing number can also prevent any potential confusion or disruption in service.

Lastly, compare the costs of local and toll-free numbers to determine which option fits your budget. Local numbers might be more cost-effective if you primarily serve a specific area. In contrast, toll-free numbers can be more expensive but offer broader reach and convenience for customers outside your immediate location.

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Importance of Fax Number Format Accuracy

Accurate fax number formatting is crucial to ensuring that your documents are delivered successfully. Errors in formatting can cause significant issues, such as failed transmissions, which can lead to communication delays. 

These mistakes not only disrupt the flow of information but can also result in misdirected faxes, where sensitive or important documents reach the wrong recipient. This can compromise confidentiality and potentially harm business relationships. 

Inaccurate formatting can also cause repeated attempts to send the fax, increasing the risk of miscommunication and wasting valuable time and resources. Therefore, maintaining precise formatting is essential for effective and reliable fax communication.

Common Mistakes in Fax Number Formatting

Accurate fax number formatting is crucial for ensuring your documents reach the intended recipient. Mistakes in formatting can lead to failed transmissions or delays, which impacts your communication efficiency.

Common errors include:

• Entering the wrong fax number.
• Using the wrong or missing country code.
• Using an incorrect area code.
• Adding extra digits or symbols that are not part of the standard format.
• Mistakes in dialing, such as missing required prefixes or digits.
• Misconfiguring a fax machine’s settings.

By avoiding these common mistakes, you can ensure your faxes are sent correctly and efficiently, maintaining smooth communication with your recipients.

Ensuring Accuracy in Fax Numbers

Ensuring the accuracy of your fax numbers is essential for successful transmissions. 

Here are some tips to help you maintain correct formatting:

1. Double-check the fax number before sending.
2. Get the number from a trusted directory or directly from the source.
3. Adhere to standard international and national fax number formats.
4. Send a test fax to confirm the number before faxing sensitive documents.
5. Regularly review and update your fax number list to reflect any changes.

By following these steps, you can minimize errors and ensure your faxes are delivered accurately and efficiently.

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Where to Find a Fax Number on a Printer?

What if you want to keep your existing fax number with a service like eFax, but you don’t know your fax number? If you have a printer that doubles as a fax machine, it’s easy to figure out the number. Your fax number is the number you use to connect to the fax printer. So you can use the printer to dial your mobile phone and get the number from your caller ID.

On your fax machine, go to “Fax,” hit “Send Now,” enter your mobile number, and press the “Send” button. Your current fax number will show up on the caller ID of your mobile device.

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Is an Online Fax Service Right for Me?

An online fax service is a better solution compared to a traditional fax machine in many ways. Notably, an online fax service is much less expensive than paying for a cumbersome fax machine, which requires regular maintenance. Plus, with a conventional fax machine, you’ll need to budget for costly supplies, like ink, toner and paper.

Some of the most developed global business centers rely heavily on faxing, but conventional fax machines are falling out of favor. You can take advantage of all the benefits of faxing without buying any new equipment. All you need is a computer, tablet or mobile device and a reliable internet connection and you are ready to get started with online faxing.

If you’re looking for a trusted, proven online fax service, eFax should be at the top of your consideration set. eFax offers secure online faxing to ensure all of your faxes make it safely to their destination without falling into the wrong hands. Plus,

eFax offers you value-added features like free online storage of all your faxes, so you’ll never lose track of important faxes again. You can use eFax on multiple devices, including computers, tablets and mobile devices, and even fax directly from your email.

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Get Your Fax Number Now!

Whether you need to send or receive a fax, it’s essential to have the right fax number. The good news is that getting a fax number is easy with eFax. You can get one online in just a few minutes.

Ready to get started? Get Your eFax Number Now!

FAQs Related to Online Fax Number Formats

What are examples of fax numbers?

Fax numbers vary by country, and each follows a specific format. Here are examples from different regions:

• United States: +1-212-555-1234
• United Kingdom: +44-20-7946-0958
• Australia: +61-2-9876-5432
• Germany: +49-30-1234-5678
• Japan: +81-3-1234-5678

Each fax number includes a country code, an area code and a local number tailored to the specific geographic location.

How do you tell if a number is a fax number?

A fax number is often provided with a business contact, marked specifically as “fax.” You can also try calling the number — a fax machine usually emits a distinctive tone.

Can I create my fax number?

Yes, you can create a fax number by signing up with an online fax service. You’ll choose from available numbers, including local and toll-free options.

How many digits is a fax number?

In the US, fax numbers typically have 10 digits, excluding the country code. The number of digits can vary by country.

What is the format for a fax?

Fax formats include:

• International: +Country Code-Area Code-Local Number (e.g., +1-212-555-1234)
• National: Area Code-Local Number (e.g., 312-555-6789)
• Local: Local Number (e.g., 555-1234)

Fax machines have been used for years to send and receive documents and images through phone lines. Although many people today consider them outdated, businesses still commonly use them as a means of communication.

However, as technology has evolved, traditional fax machines have become less popular due to the high costs and inconveniences associated with their usage. For example, suppose you’re using a traditional fax machine to send information internationally. You might encounter hidden fees and international surcharges that add up quickly due to the long transmission lines. Today, many businesses prefer digital fax services as they offer a more cost-effective and efficient solution for sending and receiving documents.

Still, if you are new to the world of faxing, you might wonder how much fax machines cost and how traditional faxing compares with digital alternatives. 

What’s the Average Cost of a Fax Machine?

The average cost of a fax machine generally ranges between $100 and $500, depending on the model and specifications. At first glance, these machines are inexpensive, considering their functionality. They can serve as telephones, document retrievers, copiers, and printers.

However, when evaluating the price of fax machines, you should also consider the additional costs associated with supplies for traditional fax machines, such as paper, cartridges, toner, and maintenance. Over time, these costs can add up to make these basic machines quite costly. 

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3 Factors That Affect the Price of a Fax Machine 

The cost of a fax machine depends on various factors, including its build and quality, model, and service frequency.

1. Build Quality and Material

Fax machines made from higher-quality materials such as solid metal components or durable plastics are likely to command a higher price because their production costs are also higher. Besides, premium materials and superior build quality may contribute to a higher perceived value of the machine, and customers may be willing to pay more. 

2. Model

Premium models often come with advanced capabilities and features, such as higher resolution and larger paper capacity, so they are naturally more expensive. In addition, higher-end fax machines may come with extended warranties or extra accessories, which can add to their overall cost. Before making a purchasing decision, consider the features and accessories offered by different models and weigh them against your budget. 

3. Service Frequency

Another major factor that impacts the cost of a fax machine is how often it needs servicing. Regular servicing — replacing paper and toner, cleaning the machine, and repairing defects — can be expensive over time. Choose a reliable and durable fax machine with low servicing requirements to minimize these costs. 

Alternatively, you can avoid the costs of fax machine servicing altogether by going for online fax services. This is especially critical if fax machine downtime can affect your business. 

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Additional Costs Associated With Physical Fax Machine Ownership

Additional costs associated with owning a traditional fax machine include the following:

• High international fax rate: You will have to pay extra fees when sending faxes abroad.
• Landline connection: The fax machine will only transmit documents if it’s connected to a landline. A landline connection can add to the overall cost of a traditional fax machine due to installation and setup costs, monthly services, energy consumption, and other charges.
• They are time-consuming: A fax machine can only send one fax at a time, meaning losing valuable time, especially when sending faxes to multiple recipients. 

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Exploring The Different Fax Machine Options

When you’re considering buying a traditional fax machine, you’re probably asking yourself ‘how much does a fax machine cost?’. The price of a fax machine is an important factor to consider. 

First, let’s consider the types of fax machines. 

Basic Fax Machines

These are your regular, dedicated fax machines. They connect to a phone line and can only send or receive faxes. They don’t have any other functions, but they’re extremely affordable and work well for low-volume faxing. They also take less expensive printer toner and paper than a multi-function device takes, making them cheaper to operate. Basic fax machine price ranges start as low as $100. 

Multi-Function Devices

A multi-function device (MFD) combines faxing with printing, scanning, and copying. These are often three to four times the cost of a fax machine, and they require different types of ink cartridges and usually more expensive copy paper. 

An MFD is a much more convenient solution because it allows users to copy, scan, and print documents as well as send or receive faxes. Multi-function pricing used to be around $300 to $400, but these days you can buy an MFD fax machine priced between $150 and $300. 

Top 8 Picks for Affordable Fax Machines

There are still a handful of affordable fax machines available on the market today. The major brands include Canon, Brother, Hewlett Packard (HP), and Epson. Here are the top eight fax machine prices: 

Fax Machine	Price
1.Epson Workforce WF-2930	$128.70
2.Canon FAXPHONE L100	$149.99
3.Canon Pixma TR8620	$179.00
4.Brother FAX-2840	$219.99
5.HP OfficeJet Pro 8135e	$224.89
6.Brother MFC-J5340DW	$249.98
7.Brother FAX-575	$283.99
8.HP OfficeJet Pro 9125e	$289.89

4 Key Factors to Consider When Buying A Fax Machine

Choosing the right fax machine for your needs will depend on a range of factors including fax machine prices. Here are four key things to consider before you buy a fax machine:

Fax Machine Price and Price Per Fax

The price of a fax machine isn’t the only fax cost to consider. There is also the cost of printer paper and toner or ink. Try to account for how many faxes you’re likely to send over the course of your fax’s lifetime, and how much consumables will cost per page. 

Fax Transmission and Printing Speed

Time is money, and nobody wants to sit around waiting for a large fax to print out of a machine. If you send a lot of large faxes, you’ll want a fax machine with a good transmission speed or Baud rate. 

If you receive large faxes often, try to get a fax that prints at more than 20 pages per minute. 

Connectivity 

Wireless internet connectivity makes it easier to use your machine across multiple devices. This is particularly important for MFDs where printing and scanning features are used. Not only that, but wireless fax machines use less cables, and nobody wants a nest of wires intruding on their workspace. 

Size and Portability 

In this modern era of home offices, space is at a premium. A bulky fax machine can eat into that space and make your desk seem cluttered or inefficient. Look for a fax machine that fits your space and budget, and also consider units that are compact enough to stow away when not in use. 

Traditional Faxing vs. Online Faxing Services: How They Compare

Traditional faxing involves sending and receiving faxes using a physical fax machine connected to a phone line. When you feed a document into the fax machine, the scanner converts it into a digital signal and sends it to the intended recipient through the phone line. The receiving fax machine then decodes the signal to recreate the original document before printing it.

Online faxing, on the other hand, involves the digital transfer of communications or documents. These faxes are sent online using computers, smartphones, or other devices. Online faxing eliminates the need for phone lines, toner, and paper, as all fax documents are transformed into digital files and sent online. 

There are several other distinctions between traditional faxing and online faxing services. 

1. Cost

There is a remarkable difference between conventional fax machines and online faxing services in terms of cost. Fax machines need a significant investment in supplies, hardware, and software. On top of that, there are other hidden costs associated with fax machines for repairs or replacements. This makes traditional fax machines much more expensive to use and maintain. Online faxing is more affordable since the entire process is digitized.

2. Convenience and Speed

One major problem with traditional fax machines is slow transmission and communication speeds because they use dial-up connections and require manual operation. 

On the other hand, digital faxing can offer faster transmission speeds to send or receive faxes anywhere across the globe. That’s because you don’t require a dedicated phone line to send or receive documents. All you need is a stable internet connection. Plus, you can receive and send faxes simultaneously without waiting for a dial tone or clogging the system.  

3. Security

Security is an essential factor to consider when picking a fax service. At some point, you may need to fax confidential documents or information, such as financial statements, legal contracts, or personal identification documents. Online fax services offer safer transmission than traditional fax machines. They provide features like verification, password protection, and data encryption, which are not found in ordinary fax machines. 

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Why eFax is the Better Alternative To Physical Fax Machines?

In today’s digital world, you don’t require a traditional fax machine to receive and send faxes. With online faxing, you can send outgoing faxes as email attachments and similarly receive them. The time (and money) your team would have spent performing fax machine upgrades or maintenance tasks can be spent on more meaningful, profitable tasks. eFax, the world’s leading online fax service, helps you receive and send faxes anywhere, anytime, on any device. With so many features packed into one service, eFax is the perfect option for anyone searching for a reputable online fax service company. Sign up today and start faxing online. 

In today’s world, flexibility and convenience are important for sustainable businesses. You need solutions that cut down on the time and resources spent on daily tasks.

Connecting with customers, clients, vendors and partners sometimes means sending sensitive information. As a professional, you need the ability to respond quickly with a communication service that is secure and reliable. Whether you need to send an invoice or medical chart, faxing is often still considered the industry standard for sending documents.

However, traditional faxing is becoming outdated. While email still has plenty of security issues, fax machines present their own set of problems. So, what is the alternative?

This post will compare online faxing to traditional faxing. While plenty of businesses still have their office fax machines, there are other alternatives to consider that are more convenient, secure and cost-effective.

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What is Online Faxing?

Online faxing involves sending and receiving fax messages via the internet on any device, from PCs and laptops to smartphones. If you’re questioning what does integrated fax mean, it enables users to send and receive faxes at any time from any internet-connected device.

If you ever thought there should be some kind of cross between email and traditional faxing, this is it! Online faxing allows you to send documents electronically from anywhere, at any time. Electronic faxing is a lot like sending an email with attachments. Unlike email, electronic faxing is more secure and reliable. And, unlike traditional faxing, electronic faxing can receive, send and store documents in the cloud.

Online faxing makes it possible to edit, save or sign documents without ever printing them out or scanning them in. You can do everything right on a convenient platform for your computer, iPhone or Android. Plus, with online faxing, your messages are delivered directly to your contact every time.

All you need is an email address and internet connection to create your account on eFax. Popular email service providers include Google Gmail, Yahoo Mail and Microsoft Outlook. After signing up, you will be able to send electronic faxes within minutes. Your virtual fax number will still look and act like a fax machine to everyone on the outside. Even though you will send and receive virtual faxes that look a lot like emails, outside accounts will still be able to interact with your account from their machines.

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Top Fax Machine Alternatives

Relying on physical fax machines is often costly for the business and inconvenient for employees. A few fax alternatives include:

Mobile Faxing: Employees can download an online fax app or integrated fax software on their mobile phones to send and receive faxes online. Online faxing on a smartphone enables users to send and receive faxes at any time.

Scan and Email: This fax integration alternative enables users to scan, save, and email documents to their recipients. This is also an option on their smartphone, by quickly taking a photo of the document and emailing or faxing it to a contact.

File Transfer Protocol (FTP): FTP transfers files from one site to another via the Internet. The protocol is useful if customers need access to a document, as a user can upload the document to the site and invite the client to sign in and download the file.

Google Docs: Another alternative to fax machines is to save and store documents in Google Docs. Users can save a document in Google Docs then give trusted contacts a sharable link to view, edit or comment on the document. Google Docs’ Share option also enables users to publish the document online for contacts to access.

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Traditional Faxing vs. Online Faxing

So, what is the difference between traditional faxing and online faxing? The most significant difference comes down to the equipment required. Traditional faxing required a dedicated phone line, a bulky faxing machine, toner and paper. You had to be able to print out documents to sign or edit them and scan documents to send them to anyone else. When sending a fax, you had to send everything to another fax machine connected to a dedicated fax line.

With online faxing, you have far more options and flexibility. Electronic fax from your computer, phone or tablet. You can easily scan paper documents by just taking a picture with your phone or tablet and uploading it as an attachment to your fax. You can make every edit you need to make right in the app or fax account without ever printing the document out. You can even save your signature and quickly add it to your future documents.

Ready to experience the convenience of online faxing? Sign up for eFax now and get started in minutes!

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Cost of Faxing

There are four ways you can change the cost of faxing for your business. Let’s consider how you can reduce operational costs with online faxing.

	Fax machine	eFax
Hardware/supplies	For traditional faxing, you pay for the fax machine, ink/toner and paper.	With eFax, you don’t pay for any hardware or supplies. eFax is entirely cloud-based with free online storage for backing up your faxes digitally.
Setup costs	You may need to install a new phone line for a traditional fax machine.	No infrastructure to install.
Recurring fees	Every month you will get a bill for the faxing phone line if you use a traditional fax machine.	With eFax, you will pay a similar monthly or yearly service fee. You will have options on what kind of service you need, so you aren’t paying for more than you will use each month.
Maintenance	Keeping up with a fax machine, printer or scanner can be costly. You may need to schedule yearly maintenance or face replacing your equipment more often.	With eFax, you will not have any maintenance because everything is done online via the cloud and on the devices you already have (phone, tablet, desktop or laptop).

Cut costs and improve your faxing efficiency. Explore our flexible pricing options and find the perfect plan for your business needs.
View eFax Pricing

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How to Improve Faxing Security and Compliance?

Traditional faxing is very limiting when it comes to security, mobility and compliance issues. To offer more reliability and responsiveness, your business should shift to electronic fax.

1. Stop Risking Document Security with Printed Copies.

Electronic faxing allows you to send essential documents on the go without sacrificing your security or risking a data breach. Traditional faxing means you are tethered to an office where a fax machine is located. When you send or receive an important fax, sensitive information can be left strewn around the machine and at risk for security issues.

eFax makes it possible to send documents securely without printing any excess copies. With eFax, you will have access to secure copies of your faxed files automatically stored on the cloud.

2. Access Your Faxes Securely—From Anywhere.

Because eFax can be accessed from a phone, tablet, laptop or desktop, you will be able to fax from anywhere at any time. Simply log onto your eFax account for secure access to your fax archives, contact book and fax inbox.

3. Practice Industry Compliance with Encryption and Delivery Receipts.

Every industry has certain expectations about how businesses will protect their clients’ and customers’ privacy. You need to protect certain information, and eFax can help. While faxing offers limited security, eFax keeps all documents secure on the server where only authorized users can access them. Traditional faxing also isn’t compliant, while electronic faxes can be transmitted and stored according to the requirements of many industries.

	Fax machine	eFax
Doc security	Limited. Sensitive documents can be left on office fax machine.	Faxes are held on secure server for your access only.
Compliance	Not compliant. Paper faxes with sensitive data be viewed by unauthorized personnel.	Electronic faxes transmitted and stored securely.
Delivery Receipts	Prints out a delivery confirmation, which can be picked up by anyone in the office, including unauthorized employees.	Provides a delivery receipt with time and data stamp to prove the fax reached the intended recipient at a specific time, which is beneficial for legal purposes.

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Efficient Faxing Solutions for Your Business

Reducing the busy work of your daily schedule is a key way to cut costs and improve productivity. You can streamline your document sharing and collaboration by using eFax.

Not only does eFax allow you to save, edit and organize faxes right within the platform, but it also can be easily used on mobile devices. Send and receive faxes right from your phone or tablet for easy on-the-go faxing.

No more waiting for the fax line to open up! With eFax, you can send a fax off and know it will enter the queue, receiving a delivery receipt when the fax arrives. This method helps you keep an accurate record of faxes and makes it possible to organize them for future reference.

Reduce wasted time by skipping the trip to the office or the process of printing out your faxes. Instead, use eFax for streamlined communication that integrates easily into other platforms. Send and receive documents in original, digital formats to save time and preserve document integrity.

	Fax machine	eFax
Fax process	Time consuming and inefficient: – 1. Scanning and/or printing doc 2. Feeding doc into fax machine 3. Dialing recipient fax number(Possibly redialing if busy) 4. Waiting for transmission confirmation 5. File or shred faxed pages	Simple and efficient: – 1. Open new email message 2. Enter recipient’s number in “To:” field 3. Type message in body for cover page 4. Attach fax fileHit send
Documentation	Inefficient and prone to error. Maintaining accurate records of faxes (for record keeping or audits) requires filing and storage of each fax. This requires employee time, and physical storage space for the files.	Simple and effective. All electronic faxes sent from or to your business are stored on secure cloud servers. Anytime your staff needs to retrieve an old fax (including its metadata), they can find it quickly and easily online by searching via keywords, date ranges, or other parameters.

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Can You Really Fax On the Go?

One of our favorite faxing features with electronic fax is the ability to fax from anywhere at any time. You can set up a fax on your device that is a lot like an attachment on an email. With the eFax app, all your documents, account information, contacts and signature options are saved onto one convenient account. You can quickly send or receive your faxes whether you are on your commute to work or running errands for the day.

Never miss an important fax again! Modern customers expect you to be ready at all times of the day, and eFax makes that possible. Be prepared for faxes at any time with alerts on mobile to help you catch incoming faxes.

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Is Online Faxing Right for Your Business?

There are several options for communication—including traditional fax. While some businesses will stick with conventional fax machines, others realize they are antiquated equipment, and newer solutions are more effective for business.

Whether you need flexibility, lower costs, increased mobility or better security, eFax can help.

Our platform is easy-to-use and requires virtually no time to onboard or integrate. Get started now, and don’t waste another minute on your old fax machine. We are here to help if you have any questions.

Remember, not all online faxing solutions are the same. You may find that some platforms have a lot of negative reviews that comment on deliverability issues or lack of customer service. eFax prides itself on being an industry-leading faxing platform. Our award-winning customer service is here to help you 24-7, and our intuitive platform makes it easy to get started.

Even if you aren’t ready to give up your existing fax machine, you can still try eFax to see why our customers love us. Our platform will make it much easier to send important documents to your customers, clients, partners or vendors.

If you don’t love your experience, you can always go back to your old methods. We feel sure that you will realize quickly how much more cost-effective and efficient electronic faxing is with eFax.

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FAQs

What has replaced Fax Machines?

Fax machines have been replaced by electronic faxing methods, which use the Internet to send and receive fax messages. These new faxing solutions include online fax, mobile phones, scan and email, the file transfer protocol and productivity tools like Google Docs.

Are fax machines outdated?

Yes, traditional fax machines are outdated. Modern employees spend less time at their desks, making it less convenient to fax their clients and colleagues from physical machines located in the office. So they prefer online solutions like integrated fax apps that offer the flexibility and security benefits of faxing.

Why is traditional faxing so expensive?

Traditional faxing is expensive, as fax machines need to be stocked with paper, ink, and toner for employees to send and receive messages. It’s also costly to regularly maintain fax machines and pay for repairs whenever an issue occurs.

Is online fax the same as fax?

If you’re questioning what is integrated fax, then online faxing is similar to traditional fax. Online faxing allows people to send and receive fax messages at any time and from anywhere by sharing fax documents via the Internet from any device, rather than relying on physical fax machines.

How does the online fax work?

Online fax works by enabling users to send and receive fax messages via the Internet. This integrated fax meaning sees employees use an internet-connected device, such as a laptop, PC or mobile phone, an internet connection and an online fax service like eFax. The online fax service assigns users a fax number to securely send and receive fax messages via the Internet.

Discover Convenient Online Faxing Apps to Fit Your Modern Workflow.

Simplify Your Faxing

Faxing for your business could mean a lot of time spent printing, scanning and waiting. Modern online faxing simplifies the whole process and allows you to fax while on the go. Fax apps are incredibly convenient — they allow you to easily send, receive, and sign faxes from any location at any time.

There are many fax apps available for iPhone and Android users, so how do you know which is the best fax app for your needs? Every app offers different features and advantages, so it’s essential to know which features you need for the best results.

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Mobile Fax App Features to Improve Productivity

Traditional fax machines might get the job done, but they are inefficient, costly, and inconvenient.

Instead, you might want to consider utilizing a mobile fax app to help boost your business’ productivity, cost savings, and more.

Fax Apps are Faster and more Secure

You can send and receive faxes in minutes with your online faxing app. Electronic faxing means you don’t have to print, scan or use bulky faxing equipment. You can boost productivity for your business with the right mobile faxing features.

No More Bulky Equipment

Business doesn’t stop when you leave the office. Whether you’re running errands, tending to personal matters, or traveling for work, a fax app is a fax machine in your palm that will allow you to send and receive faxes from your phone in a timely manner.

Simply send digital documents in their original formats or take a picture with your device to send a paper document as a fax. No need for a bulky scanner, printer or fax machine!

Send & Receive Faxes Anywhere

No need to be tied to the office! Fax apps allow you to send and receive a fax from your computer or mobile device.

Connect to the Cloud

The ability to store documents in the cloud is not only convenient, but it also ensures that your most important documents are organized and secure.

With online faxing, you can organize your most important documents and keep them secure in the cloud. The best fax apps available will let you access and attach documents to your fax directly from the cloud, even if you have never saved them to your mobile device.

Increased Collaboration

Fax apps also allow you to collaborate with others in real-time via seamless note-taking capabilities. Make annotations to a fax or include your printed name easily with the app.

Quickly eSign Documents

Business is often time-sensitive. Documents requiring signatures or information may not be able to wait. You don’t want to miss out on a deal because you can’t access a fax machine. Mobile fax apps allow you to sign and return documents easily from any connected device. You can even take a photo of a signed document to send as a “scanned” fax on your mobile fax app.

Save on Faxing Equipment

Use mobile and web-based faxing platforms to save a significant amount of money on supplies. Fax machines are expensive, and the cost of paper and toner adds up pretty quickly as unnecessary business expenses. Plus, the monthly cost for a dedicated fax line and maintenance expenses will also increase operating costs.

Reduce Waste

The amount of paper and toner used to send regular faxes wastes materials and is bad for the environment. With greener faxing app solutions, you can send, receive, sign and edit documents without ever printing them out.

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Features You Need in Your Business Fax App

Narrow down your faxing apps by looking for these key features.

With all of the options available on the market, it can be difficult to determine which is the best fax app. But not all apps are the same. You don’t want to choose an app and regret it later when you experience a lack of capabilities.

Consider these useful faxing features you will want in your app:

• eSign capabilities: In order to send a signed fax digitally, you should be able to sign and return it without ever leaving the platform or printing out documents. You can close deals faster and increase your responsiveness by saving time in your faxing process.
• Free online storage: A crucial feature for any faxing app is free online storage, which provides a secure place for automatically storing documents and files. To access a document, you should be able to quickly search your archives and attach it to a new fax.
• Security: You shouldn’t have to worry about sensitive information possibly ending up in the wrong hands. You need a guarantee of the safe transfer of your information and files. All stored documents should be kept in a secure place as well, accessible only by authorized users.
• Toll-free fax number: Offer a toll-free fax number to support your international presence and expand your reach beyond your local service area. A toll-free number can empower customers to connect with you from anywhere. 
• Local fax numbers: Appeal to your local customers with a local fax number. A great faxing platform should also allow you to keep your existing fax number to reduce the hassle of changeover.
• Multi-platform functionality: Use a fax app that is designed for Android and iPhone. The ability to connect from multiple device types makes the app more flexible and accessible for convenient faxing.
• Cloud storage compatibility: You will want to access documents from popular platforms for cloud storage. The right app will integrate easily, making it possible to stay organized and fax documents from anywhere, even ones never saved to your device.
• Notes: The ability to add comments to your faxes is crucial for collaboration and communication. Your faxing app should make it easy to add notes directly to the fax.
• Access contacts: Your faxing app can make the process faster and simpler by offering quick access your contacts list. Conveniently attach recipients.
• Saved Signature: You will want to be able to create and save your signature for faster document processing through the faxing app.
• International Reach: Your faxing app should be available in other countries if your business is international or plans to do business outside of the U.S. at any point.

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Best Fax App: eFax

While many fax apps include several or even most of the features listed above, they typically don’t offer all of them. eFax offers all of the features you need to send and receive faxes as easily as possible, making it the best fax app for both iPhone and Android.

Customer reviews agree: it’s the best.

Not only will you gain access to the features you need, but you will have the support of our award-winning customer service team. We are here to help you succeed!

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Features of the eFax App

When it comes to the best modern business tools, features are everything. You want to invest in solutions that streamline your workflow and increase your capabilities.

The eFax mobile app is a robust platform that offers many features to help businesses improve productivity, cut costs, save time and boost efficiency. These features include the ability to:

• Sign documents directly from a mobile device
• Take photos to send a document as a fax
• Send files from a variety of cloud storage platforms
• Add notes and make edits
• Search contacts
• Print faxes as needed
• Tag and organize faxes
• Use on iOS and Android
• Backup documents automatically with free online storage
• Access to 24/7 award-winning live support
• Approve multiple users
• Send large faxes (up to 3GB)
• Easily integrate with other programs and platforms
• Get local and toll-free fax numbers

…and much, much more!

Don’t sell yourself short on features with a cheaper platform. 

These key advantages, among others, make eFax the best fax app out there. Our affordable faxing plans empower you to do more. Gain an edge on the competition by using eFax to work more effectively from anywhere at any time.

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Intuitive App Design

Quickly Use the eFax App on iPhone & Android Without Training or Onboarding.

It’s great if your faxing app offers several features, but navigation also needs to feel natural in order to truly increase productivity. You don’t want to spend all day learning how to fax from your phone.

The eFax mobile app is very simple to use. No need for training or onboarding. Just follow these steps to get started:

1. Sign up & log in: Sign up online to get your eFax account in minutes. After activating your account, you can begin sending and receiving faxes.
2. Download the app: Once you have an account, download the eFax app for free from the Apple App Store or Google Play Store.
3. Attach and send documents: Sending a fax with eFax is simple. Just enter a recipient or choose one from your contact list. In the body of the message, write any text you want to appear on the cover letter for your fax. Finally, attach documents from the cloud or your device to make up the body of the fax.
4. View your faxes: You will be able to see your received faxes in the app inbox. Click on any fax in order to view, sign, add notes or forward.

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Get Started with Mobile Faxing

Once you’ve decided on the best faxing app, it’s time to get started. Switching over to modern faxing may feel like a big step, but it’s going to save you time and money. Mobile fax apps can have a significant positive impact on any business. You’ll be able to respond to customers and partners faster with secure document transfer. Plus, you’ll feel good about reducing waste in your office through paperless communication. Try eFax out on iOS or Android right now!

The internet has long been an important equalizer in business, allowing companies to compete on a level playing field and achieve success at any size. While anyone can now learn from the best business blogs, small and medium-size businesses can stand out from the larger competition by being more responsive and connected, and big businesses can automate daily workflow and other internal processes.

But it wasn’t the internet alone that changed the way we do business. For example, online fax services not only provide a faster, more efficient way of transferring documents, but they also allow you to digitally sign your contracts directly from the screen of your smartphone or tablet. Electronic signatures such as these are legally valid and offer a convenient way to send signed documents to people in different locations, so you can stay ahead of the competition, no matter where you happen to be physically.

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Why Use a Digital Signature?

Conventional wisdom says that convenience makes our lives better. Well, there’s certainly an argument for it making our work lives better. If we can work faster and more efficiently, then we can better serve the needs of our clients and customers. And that’s why digital signatures play such an important role in business today.

With an online fax service, you can sign your documents directly from the screen of your smartphone – without having to show up in person to sign them by hand. Internet fax services can be particularly helpful when multiple signees are in different locations or a scheduling conflict has slowed down the signing process, simply add a signature to a PDF.

With a ‘wet’ signature – meaning the signature was done by hand – you not only have to show up in person, but also print out your documents before signing them. Adding a digital signature saves you from having to print out large documents, letting you close deals no matter where you are. All you have to do is add your electronic signature to your document or fax, then send it back in seconds – no scanning or printing.

Digital signatures bring convenience to work life by letting you:

• Expedite the signing process
• Connect multiple people in different locations
• Increase responsiveness and efficiency
• Close deals faster
• Stay connected
• Save time
• Reduce paper waste

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Are Digital Signatures Legally Binding?

Signing a document digitally is a perfectly legal way to sign your important paperwork – excluding wills, trusts, power of attorney, and declarations given under oath, which require a ‘wet’ signature.

When using an online fax service, end-to-end audit trails – along with your final document – provide assurance that your digital signature is legally binding, successfully captured and your contract is complete.

Digital signatures are governed by both the United States Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA), affording them the same legal protection as signatures done by hand.

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Use eFax To Legally Sign and Fax Documents

So instead of signing your documents the old fashioned way, grab your smartphone or tablet and add a legal digital signature with an online fax service instead. You can even fax your completed documents to another fax machine once you’re done. 

With the eFax electronic signature feature, legally signing your faxes digitally is as simple as swiping your finger across the screen of your cell phone or tablet – eliminating the inconvenience of having to travel back and forth to another location to sign your contracts by hand.