Fax Cover Sheet Templates [Printable and Customizable]

Using a fax cover sheet is always a good idea, and in most cases, a necessity. Fax cover sheets help to avoid any confusion as to who the fax belongs to and how many pages are included.

Filling out a fax cover sheet with the exact number of pages being sent will greatly reduce any question of whether all the pages were received successfully. When the recipient receives the fax, they can then count the pages to confirm they got all the intended pages. The fax cover sheet is always included when counting the fax pages, so make sure you add it.

If the recipient of the fax is out of the office and doesn’t pick up the fax, the basic information on the fax cover sheet will help it get to the appropriate person regardless. The sender could also opt to mark the fax as urgent or ask that you reply to the fax, which is also indicated on the cover sheet.

Using an online fax service means you will always have a professional cover page. There’s no need to type out a fax cover sheet manually before sending (or worry about paper getting stuck together or jammed in a fax machine).

A fax cover sheet typically has basic contact information: who the fax is going to, who the fax is from, the subject matter, how many pages are included, company name (address is optional), a telephone number, and a check box to mark whether it’s urgent or needs a reply. If there is a message or special note that needs to be included, that can be incorporated below the contact information.

Many companies have their own template-based fax cover sheets with their names and logos already printed on the page. A lot of companies also include their websites on their fax cover sheet.

To write a cover letter for a fax, either use a word processor or start with a template. Then, include the following information:

• A header for your information and the recipient’s information. Include today’s date and the page count.
• In the subject, write a brief description of the purpose of the fax.
• Add a body that summarizes the key points of the fax and the required action.
• If needed, add a confidentiality statement that communicates the private nature of the contents.

If you choose the standard fax cover sheet, all you need to do is enter basic information into the preset fields. Your cover page will then automatically be filled out and added to the front of your fax.

If you choose to use eFax’s fax cover sheet templates, simply uncheck the “Include Cover Page” box, fill out the eFax template you’ve downloaded, and attach that with your outbound fax.

When sending a fax with a cover sheet, it’s important to remember to count the cover sheet as a page. It’s also important to remember that anyone might see the cover sheet when it comes out on the recipient’s fax machine. Avoid including sensitive or private information about the nature of the fax on your cover sheet. You can also write “Confidential” at the top of the cover sheet to let other employees know that they shouldn’t look through the rest of the faxed documents. 

A professional fax cover sheet includes additional information that likely isn’t contained within the fax itself. The format of a faxing cover sheet can vary, but usually includes:

• Faxing date
• Company information
• Sender & recipient information
• Fax overview
• Client ID 

To download a fax cover sheet, visit a website with free fax cover sheet templates (like this eFax Fax Cover Sheet website). Scroll to the template you want to use, and click the link to download the template. It will either save in your browser downloads or to a local folder.